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Our client, an established and growing mechanical contractor, has an immediate opening for a detail-oriented and experienced Business Support Coordinator to support their Operations teams.
The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our client's success, we'd love to hear from you!
KEY RESPONSIBILITIES
KEY QUALIFICATIONS
Administrative assistant/Business Support Coordinator
Etobicoke, ON · AdministrativeOur client, an established and growing mechanical contractor, has an immediate opening for a detail-oriented and experienced Business Support Coordinator to support their Operations teams.
The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our client's success, we'd love to hear from you!
KEY RESPONSIBILITIES
- Provide comprehensive administrative support to the Operations Team, ensuring smooth day-to-day operations.
- Schedule, coordinate, and manage internal and external meetings, including client engagements, ensuring all stakeholders are aligned.
- Act as the point of contact for service providers related to IT and VoIP telephone systems, ensuring timely and effective resolution of issues.
- Oversee and maintain internal meeting schedules, dashboards, and critical business documents, ensuring all information is up-to-date and accessible.
- Draft, format, and proofread templated proposals using Microsoft Word and Excel, ensuring consistency and attention to detail.
- Assist in creating and managing project bids and tenders, supporting timely and accurate submissions.
- Coordinate operational meetings, take detailed notes, assign action items, and follow up to ensure outstanding tasks are completed.
KEY QUALIFICATIONS
- Minimum of 3 years of experience in a business support, executive assistant, or administrative role, with a proven track record of providing high-level support to senior leadership.
- Demonstrated ability to effectively coordinate and support cross-functional teams, ensuring smooth collaboration and project success.
- Advanced proficiency in Microsoft Office (Word, Excel, Outlook), with the ability to create and manage professional templates and documents efficiently.
- Exceptional organizational, communication, and follow-up skills, ensuring that all tasks and projects are completed accurately and on time.
- Detail-oriented, proactive, and solutions-driven with a demonstrated ability to anticipate needs and solve problems independently.
- Experience working within the construction or mechanical industry an asset